Attends a site visit to visualize where you want everything to go, devise a layout, assist with color scheme, helping pull together any disjointed elements and create a unified "look", help scout and select props, furniture, and rentals. For more info on design, visit our Partial Planning page.

-Timelines - This is a huge one. We work together over the last few months creating a very detailed timeline/run of show.

-We provide unlimited email & online portal communication Monday - Friday between the hours of 8:00 am - 6:00 pm

-Keep us organized using tools such as Google Sheets, Google Docs and Trello.

-Help to prepare, manage/stay within, and understand your budget

-Prepare a schedule/timeline and checklists

-Answer etiquette question

-Assist with site tours, selection, and booking of the reception venue

-Schedule appointments and attend required meetings in each vendor category: Caterer, Musicians, Ceremony and Reception Venue, Photography, Cake/Dessert Artist, Videographer, Florist, Rental companies and stationery artist.

-Coordinate with vendors to ensure services/products are provided in a timely manner

-Provide ongoing updates and consultation with the couples about vendors’ services/products

-Prepare itineraries to be provided to vendors

-You will have access to Starr Weddings LLC preferred/recommended vendor list

-Provide one hour of rehearsal coordination time

-Up to 14 hours of event day coverage from setting up to tear out during the hours of 9:00 am - 12:00 am

-2-3 staff members on the event day (dependent on guest count)

-Collecting vendor insurances & necessary welcome letters as needed for the venue

-Setup programs and other ceremony items, i.e. guest book, card boxes, candles, menus, party favors, welcome signs

-Setting up your Welcome table

-Ensure that personal flowers, i.e. flower girl bouquet and groomsmen boutonnieres have arrived at ceremony location

-Ensure that ceremony musicians have arrived and direct them as to where to setup

-Confirm the music that ceremony musicians will play during the ceremony, as well as start times for each piece of music. Determine what hand signals will be used to cue musicians

-Act as a liaison with the ceremony officiator and decide what cue will be used to signal the start of the ceremony

-Communicate with the couple so that you know how much time remains before the start of the ceremony

-Handle any emergent situations that may arise

-Line up the wedding party for their entrances down the aisle

-Cue ceremony musicians when the wedding party is ready to begin the processional

-Gather family and friends for after ceremony photos

-Greet vendors and instruct them as to where to setup, i.e. wedding band, florist, and caterer

-Arrange escort/guest place cards

-Make sure reception flowers/décor is set up according to the design plan

-Meet with catering staff to confirm the food timeline

-Setup guest book and pen, champagne flutes, and cake cutting utensils

-Setup table numbers, names, and menu cards

-Setup amenities baskets, hand towels, candles, etc. in bathrooms

-Setup wedding favors

-Coordinate transportation logistics

-Keeping on top of the timelines, making sure we are running on schedule as the night moves along

-Ensure proper flow of cocktail hour food and other coursed meals

-Look over dining tables and make sure they are setup properly

-Help guests locate their escort cards and dining tables

-Locate the clients and instruct them to stay to the side of the main dining room until they receive cue for their introduction and first dance

-Cue band or DJ when the majority of guests have found their tables and the clients are ready to be introduced

-Cue band or DJ, photographer, and videographer when important events take place at reception, i.e. first dance, cake cutting, toasts, and parent dances

-Distribute final payments/gratuities from clients’ to vendors at the end of the evening

-Prevent & fix any problems, within reason, that may arise during your event

-Remain easily accessible through the entire event in case there are any details you would like attended to

P-ack up gifts/cards, miscellaneous ceremony, and reception items, and have them ready to be taken to a family member’s car at the end of the night